Terms of Use


1. This website:

1) is operated by ExtraHut Limited Liability Company with its registered office in Białystok, at ul. Sienkiewicza 110, 15 - 005 Białystok, KRS 0000659612, Tax Identification Number 9662109396, REGON (National Statistical Number): 366395041, e-mail: hello@extrahut.com;

2) is intended for information, communication, promotional, marketing and educational purposes - including information about ExtraHut's activities, promoting the company's business and intermediating in communication between the company and its partners, clients and all persons interested in the company's operations.

2. Please read these Terms & Conditions of Use carefully before using our website. By using our website you agree to these Terms & Conditions of Use.

3. We reserve the right to make improvements or changes regarding the information, services, products and other content on the website at any time and without notice.

4. All trademarks, copyrights, database rights and other rights for the protection of intellectual property regarding the content of the website, together with the underlying software code, shall remain with ExtraHut. You must not copy, modify, distribute, use in any other form or reproduce the content of the website or the underlying software code in full or in part without the prior written consent of ExtraHut.

5. You may not block, overwrite or modify the content generated by ExtraHut, or in any other way access the website maliciously.

6. In case of a breach of these Website Terms & Conditions of use, we reserve the right to use the collected data in any possible claims under civil law and in connection with any criminal proceedings.

7. ExtraHut makes every effort to ensure that the Website is free of malware, however, it is not responsible for the consequences of using the website in the user's ICT system, including technical infrastructure and data.

8. Any disputes arising from the use of the website will be settled by the court competent for the ExtraHut Ltd.




GDPR Policy 


Entities belonging to the TenderHut capital group, being Personal Data Controllers and participating in the processing of personal data, pay particular attention to respecting the data protection of data subjects. As a result, we undertake activities aimed at constant identification and elimination of threats posed by the processing of personal data for the freedom and rights of data subjects. We encourage you to read the detailed information provided below.

Data Protection Inspector TenderHut capital group

The TenderHut capital group has appointed the Data Protection Officer, adv. Katarzyna Ramotowska, who can be contacted at the following e-mail address: 

iod@tenderhut.com

or by correspondence to the address of the registered office of entities belonging to the TenderHut capital group:

Data Protection Inspector

Katarzyna Ramotowska

Ulica Henryka Sienkiewicza 110

15-005 Białystok, Polska

TenderHut capital group - Co-administration

1. TenderHut joint-stock company with its registered office in Białystok, at ul. Sienkiewicza 110, 15-005 Białystok, entered into the register of entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000355489, NIP: 5423161397, REGON: 200346301,  www.tenderhut.com

2. SoftwareHut is a limited liability company with its registered office in Białystok, at 110 Sienkiewicza Street, 15-005 Białystok, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000565360, NIP: 9662098244, REGON: 361904992,  www.softwarehut.com

3. ProtectHut is a limited liability company with its registered office in Białystok, at 110 Sienkiewicza Street, 15-005 Białystok, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000401571, NIP: 5423221811, REGON: 200658756,  www.protecthut.com

4. ExtraHut is a limited liability company with its registered office in Białystok, at 110 Sienkiewicza Street, 15-005 Białystok, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000659612, NIP: 9662109396, REGON: 366395041,  www.extrahut.com

5. LegalHut is a limited liability company with its registered office in Białystok, at 110 Sienkiewicza Street, 15-005 Białystok, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000600357, NIP: 5252645911, REGON: 363682811,  www.legalhut.pl

6. Solution4Labs is a limited liability company with its registered office in Białystok, at 110 Sienkiewicza Street, 15-005 Białystok, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000533329, NIP: 5272725493, REGON: 360310865,  www.solution4labs.com

7. Grow Uperion joint-stock company with its registered office in Białystok, at ul. Sienkiewicza 110, 15-005 Białystok, entered into the register of entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000811594, NIP: 9662134365, REGON: 384709407,  www.growuperion.com

8. Zonifero joint-stock company with its registered office in Białystok, at ul. Sienkiewicza 110, 15-005 Białystok, entered into the register of entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000853687, NIP: 9662142212, REGON: 38672583,  www.zonifero.com

9. Holo4Labs is a limited liability company with its registered office in Białystok, at 110 Sienkiewicza Street, 15-005 Białystok, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000840320, NIP: 9662138908, REGON: 386014856,  www.holo4labs.com

10. Holo4Med joint-stock company with its registered office in Białystok, at 110 Sienkiewicza Street, 15-005 Białystok, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000956607, NIP: 9662141827, REGON: 386708665,  www.holo4med.com

11. EVERTOP is a limited liability company with its registered office in Chorzów, at 8 Działkowa Street, 41-506 Chorzów, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court Katowice-Wschód, VIII Commercial Division of the National Court Register, under the number: 0000499001, NIP: 6272737893, REGON: 243493773,  www.evertop.pl

Information obligations

The remaining provisions of the co-administration agreement are available at the request of the data subject submitted to the Data Protection Officer of the TenderHut Capital Group.

Information obligation civil law agreement DOWNLOAD PDF

Information obligation employees of TH DOWNLOAD PDF

Information obligation marketing of own products and services DOWNLOAD PDF

Information obligation electronic correspondence DOWNLOAD PDF

Information obligation Shareholders, Representatives, Members of Authorities DOWNLOAD PDF

Privacy Policy of websites belonging to the TenderHut Capital Group

PRIVACY POLICY OF WEBSITES BELONGING TO COMPANIES FROM THE TENDERHUT CAPITAL GROUP 

(hereinafter the Privacy Policy) 

I. General provisions

Entities included in the technological capital group TenderHut Spółka Akcyjna with its registered office in Białystok, at ul. Sienkiewicza 110, 15-005 Białystok, entered into the register of entrepreneurs of the National Court Register kept by the District Court in Białystok, XII Commercial Division of the National Court Register, under the number: 0000355489, NIP : 5423161397, REGON: 20034630100000 (hereinafter referred to as the Administrator) pay special attention to respecting the privacy of Users (hereinafter Users) of websites belonging to the group of companies. The websites in question include:  www.tenderhut.com,  www.softwarehut.com,  www.protecthut.com,  www.extrahut.com,  www.legalhut.pl,  www.solution4labs.com,  www.growuperion.com,  www.zonifero.com,  www.holo4labs.com,  www.holo4med.com,  www.evertop.pl. 

Whenever the Privacy Policy refers to the "Website", it should be understood as each of the above-mentioned websites separately and all websites together. 

The Administrator co-administers personal data with entities belonging to the technological capital group TenderHut, which includes: TenderHut SA, SoftwareHut sp. Z oo, ProtectHut sp. Z oo, ExtraHut sp. Z oo, LegalHut sp. Z oo, Solution4Labs sp. oo, Grow Uperion SA, Zonifero SA, Holo4Labs sp. z oo, Holo4Med SA, Evertop sp. z oo Information about the TenderHut capital group is available at: www.tenderhut.com. The key provisions of the agreement concluded between the co-administrators are available upon request to iod@tenderhut.com. 

The term "Administrator" used in the Privacy Policy applies to both the entire TenderHut capital group and its individual companies. 

The purpose of the Privacy Policy is to provide Website Users with information regarding the processing of their personal data by the Administrator in connection with the Users' use of the functionalities available on the Website. In connection with the above, we encourage each Website User to read the content of the document in question. 

The Administrator processing Users' personal data complies with the provisions on the protection of personal data, including the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95 / 46 / WE (so-called GDPR). 

The Administrator makes every effort to protect the Website and the data processed therein, including against unauthorized access by third parties. For this purpose, the Administrator uses physical security measures, security systems securing access to servers and the Website, and cryptographic solutions. Personal data is made available only to those employees and entities who need it to perform their tasks and they are processed only for the purposes described in this Privacy Policy. Additionally, the Administrator is a Certified entity. You can read about the details of certification in the ISO tab. 

By using the Website, the User accepts the Privacy Policy. 

II. Personal data

The personal data of the Website Users may be collected and processed by the Administrator for the following purposes: 

1.  Data provided by the User:
   • a) Support for contact forms. By completing the contact form, the User provides the Administrator with personal data, which may include: name, surname, e-mail address, contact number, and the User's company name. These data are processed based on the legitimate interest of the Administrator and the User consisting in handling the inquiry, i.e. answering the question / questions, conducting correspondence with the User or presenting the offer of products or services offered by the Administrator in which the User is interested. Providing data in the above-mentioned remains voluntary, but their absence would make it impossible to achieve the objectives mentioned above. The handling of inquiries may also be carried out using the tools available on the Website, e.g. a chatbox or a functionality enabling the Administrator to provide a voice recording, which may contain personal data; 
   • b) Conclusion of an NDA. Some Websites allow the User to report the need to conclude a confidentiality agreement (NDA). If the User wishes to conclude such a contract, his personal data will be processed to the necessary extent in order to take action before concluding such a contract, e.g. to prepare an appropriate document template. In this case, the provision of data remains a condition for the conclusion of the contract; 
   • c) Receiving commercial information about the Administrator's products and services. The User's data may be processed for marketing purposes carried out by the Administrator, consisting in sending the User commercial information about the Administrator's products and services. The basis for data processing for this purpose is the Administrator's legitimate interest. The User will receive such information, however, only if he agrees to send it to the previously indicated e-mail address. Consent to receive commercial information may be withdrawn by the User at any time. 
2. Data collected automatically when using the Website, including information:
   • a) automatically saved in the server and Website logs, e.g. IP address, page request sent by the User, date and time of the request, browser type, browser language, device data, type of operating system;
   • b) contained in "cookies". More information on cookies can be found in section VI. Cookies and other technologies.

III. Data processing period

The period of processing of Users' data depends on the purposes for which the data was obtained. 

• a) In the case of data processed for the purposes set out in Section II point a) above, the data will be processed until the purpose is achieved or until an objection to their processing is raised;
• b) In the case of data processed for the purpose specified in Section II point b) above, the data will be processed for the duration of the contract for which they were obtained, and after its termination for the period required by applicable regulations.
• c) In the case of data processed for the purpose specified in Section II point c) above, the data will be processed until the User withdraws his consent to receive information from the Administrator about his products or services to the e-mail address provided by the User, or until an objection is raised against data processing for marketing purposes.

IV. Data processing rights

Due to the processing of Users' data by the Administrator, they have the following rights:

• a) access to your personal data,
• b) requests for data rectification,
• c) deletion of data,
• d) processing restrictions,
• e) object to processing based on the legitimate interest of the Administrator, i.e. the purposes referred to in Section II points a) and c).

The User also has the right to lodge a complaint with the President of the Personal Data Protection Office if he deems that the processing of his personal data violates the provisions of the GDPR. 

V. Recipients of data

Users' personal data may be made available to recipients who provide services to the Administrator (including its subcontractors, entities) cooperating with the Administrator in the field of IT systems operation that ensure the proper functioning of the Website or recipients through which the Administrator performs marketing or information activities. 

Users' personal data may also be transferred to entities providing the Administrator with accounting and legal services. 

Users' personal data, as a rule, will not be transferred to recipients based in a third country, i.e. outside the European Economic Area, unless it is necessary for the performance of specific tasks or activities for the User.

VI. Cookies and other technologies

Cookies, i.e. IT data, in particular small text files, which are saved on the User's end device (computer, smartphone, tablet) while using the Website and then stored there, are used to achieve the following purposes: 

• - ensuring the proper operation of the Website's websites in the User's browser,
• - make it easier for the User to use the Website and adjust it to the User's needs,
• - remembering individual settings and preferences of the User,
• - creating Website statistics that make it possible to learn about the Users' expectations and the Website's development so as to facilitate reaching the most frequently sought information (e.g. by analyzing search engine queries),
• - administration of servers and the Website,
• - ensuring the security and protection of data and the Website, 
• - provide the User with specific services,
• - adapting the Website to the needs of Users.

Internet browsers usually by default allow the storage of "cookies" on the User's device. 

Examples of "cookies" and their use on the Website: 

Cookies used to determine website popularity statistics, the number of visits and the distribution of visits over time (Google Analitycs: __utma, __utmc, __utmz); 

"Cookies" set by the application server, granted on the first visit to the Website, deleted after a certain period of inactivity or as a result of completion of an agreed activity on the Website, e.g. leaving the website, closing the browser, logging out (JSESSIONID, LFR_SESSION_STATE); 

The User has the option to configure his own web browser so as to completely or partially disable the storage of "cookies" on the device. Disabling the storage of "cookies" may result in some of the Website's functions not working properly. 

How to block cookies? 

The User can decide whether or not to save "cookies" in the browser settings. In each browser, cookie settings are set separately.

• a) in the Firefox browser: Options> Privacy;
• b) in the Chrome browser: Settings> Advanced settings> Privacy> Content settings; 
• c) in the Internet Explorer browser: Tools> Internet options> Privacy (allows you to choose different levels of protection)> Advanced;
• d) in the Opera browser: Preferences> Advanced> Cookies.

When using the Website, some data about the User may also be automatically collected and processed by tools of external entities used by the Administrator. For statistical purposes, the Administrator uses the Google Analytics tool based on its own "cookies". We recommend that you read the Google Analytics Privacy Policy: https://support.google.com/analytics/answer/6004245?hl=pl.   

Additionally, plugins, buttons or other tools are used to share content on social networking sites, such as: Facebook, Twitter, Flickr, Instagram, Snapchat, Google Maps, OpenStreet Maps, YouTube. 

The Administrator is not responsible for the privacy policy of external entities, including websites to which he posts links. The User should read the rules applicable to these entities. 

VII. Contact

In order to ensure proper protection of the personal data of the Website Users, the Administrator has appointed a Data Protection Officer. Users can obtain all information regarding the processing of their personal data by contacting the Data Protection Officer at the following address: iod@tenderhut.com or IOD TenderHut ul. Henryka Sienkiewicza 110, 15-005 Białystok, Poland. 

VIII. Final Provisions

This Privacy Policy may be changed if the need or obligation to introduce such changes results from the development of the Website's functionality, technological progress, changes in relevant legal provisions or changes in the processing of personal data of Website Users. In the event of a change in the Privacy Policy, relevant information will be poste on the following subpage.